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AGENDA

1. Apologies

2. Minutes of 2021 AGM

3. Acceptance of 2021 Accounts and Balance Sheet

4. Matters Arising

5. Proposal: No proposals have been received. 

6. Appointment of Officers – Committee and Non-Committee Vacancies

a. Chair

· Be able to manage the monthly Club Committee meetings effectively.

· Provide leadership and governance of the Committee to ensure all appropriate issues are discussed in a timely manner.

· Promote effective relationships and open communication with both Committee and Club Membership

· Co-ordinates the Committee to ensure appropriate policies and procedures are in place for effective management of the Club.

· Will, from time to time, represent the Club at functions or meetings with outside organisations.

· Possess tact, diplomacy and powers of persuasion to ensure that the Committee functions effectively.

· Ensures that decisions reached by the Committee are clearly assigned and monitored through to implementation.

· Liaises as necessary with external National Cycling bodies to ensure the Club remains up to date with best practice.

· Ensures that a successor is found before the term of office finishes.

b. Vice Chair

· Attend regular committee meetings to contribute to the discussions that take place  and exercise their options on any vote that is requested by the Chairman.

· Carry out any work as may be required for the club of which they are charged and report back to the main committee.

· Stand in as Chair as required when the Chair is unable to attend.

c. Head Coach

· Manage club coaching activities as a member of, and reporting to, the club committee.

· Plan and organise club coaching activity – including British Cycling Go-Ride activity – which is delivered by a team of club coaches. 

· Develop and maintain the standards, systems and record keeping to support club coaching activity. 

· Chair regular meetings of club coaches to ensure that coaching is delivered consistently to required standards by a cohesive and successful working group. 

· Ensure that all coaches and volunteers have the necessary qualifications, certificates and safeguarding clearances. 

· Update the club committee on coaching plans, activities, plans and outcomes. 

· Identify, nominate and support volunteers for club-funded Go-Ride coach training, and support the continued development of coaches. 

· Ensure all coaches are aware of their safeguarding and safety responsibilities. 

· Deliver coached sessions on behalf of the club and Go-Ride scheme.

d. Magazine Editor*

· Compile and arrange publication of quarterly issue of the Awheel magazine.

· Attend committee meetings to keep members updated on any issues relating to forthcoming publications.

· Communicate any publication problems and remind the Committee of submission deadlines.

· Carry out any work as may be required for the club of which they are charged and report back to the main committee.

· Request, where necessary, the provision of regular publication details important to the magazine.

NB *This role can be split, and the magazine can be presented to the editor’s own design, within certain parameters. This role does not include magazine distribution.

e. Management Committee – five vacancies. The Management Committee is made up of up to 7 fully paid-up members of the club whose role is to:

· Attend regular committee meetings to contribute to the discussions that take place and exercise their options on any vote that is requested by the Chairman.

· Carry out any work as may be required for the club of which they are charged and report back to the main committee.

f. Reliability Trial Organiser

· Organise and administer our annual Reliability Ride, using previously devised routes and making these available in both GPS and typed formats.

g. SCC Memorial Ride Organiser

· To organise a touring event, including booking of suitable refreshment stops.

h. Auditor

· To audit the annual club accounts (alongside the second club auditor) to ensure these are accurate and reflect a true and fair view of the club’s financial position.

i. Trophy Coordinator

· Liaise with the Committee to identify all annual Trophy winners

· Recover the trophies from the previous year’s winners.

· Arrange to have the new winners’ names engraved as required.

· Bring all trophies to the Annual Dinner for presentation.

7. Any other Business

MINUTES OF ANNUAL GENERAL MEETING
WEDNESDAY 27 JANUARY 2021
 

PRESENT: The President, Chairman and 29 other members signed the attendance list.

APOLOGIES: Paul Mann, Tony Baker, Maureen Paveley, Pete King and Dick Law.

The Chairman welcomed members to the meeting. As the meeting was held via Zoom due to Covid-19 restrictions, the Secretary advised members of etiquette for the virtual AGM.

1. MINUTES OF 2020 AGM – Action for clarification to be added to website around the new proposed Traffic Act of causing death by dangerous cycling and cover provided by ‘club members insurance’ Keith Jones had been actioned for this item and apologised that he had not done so. To go forward to next committee meeting. Action – Keith Jones

2. ACCOUNTS AND BALANCE SHEET – 

i) Guy Elliott noted the healthy state of the clubs reserves in spite of spending in various areas continuing, and commended the club for supporting initiatives and making charitable donations. 

ii) The Treasurer noted that due to Covid-19 restrictions, it had not been possible for the accounts to be audited as normal. Instead account balances were reviewed by the Chairman and Secretary and approved as being in order.

No other issues were raised and the accounts were accepted.

3. MATTERS ARISING No issues were raised.

4. APPOINTMENT OF OFFICERS

i) Head Coach – Gary Rowing-Parker, previously co-opted, agreed to continue in the role. Proposed by Pete James, seconded by Ian Cowan. All in favour.

ii) Social Media Secretary – David Fellows offered to fill this new role. Proposed by Roger Cliffe, seconded by David Stephenson. All in favour.

iii) Management Committee – Colin Eagle was proposed by Pete James, seconded by David Stephenson. All in favour.

iv) Clothing Officer – Phil Hitchmough offered to fill this role. Proposed by Rocky Pearson and seconded by Guy Elliott. All in favour.

v) TT Secretary – David Fellows offered to fill the role in the interim and to begin the search for a replacement immediately. Proposed by Ian Cowan and seconded by Roger Cliffe. All in favour.

5. APPOINTMENT OF PRESIDENT

Roger Cliffe advised members of his retirement, noting it was an honour and privilege to have held the position. He proposed Margaret Gordon be appointed as President, seconded by Pete James. David Stephenson noted that Margaret was the most suitable candidate. All in favour.

ANY OTHER BUSINESS 

i) David Stephenson noted that Cycling UK had scrapped the reduction in annual subscription for older members, advising that a code was now required to access this. He requested this be published in the next newsletter to advised members on how to claim. Action Cliff Dobson

ii) Keith Jones advised members of the expression of interest to British Cycling in renting a modular Clubhouse, to be situated at Tudor Grange. In order to build a proposal, Keith requested volunteers to join a working group to help ascertain the viability of such an instalment. Mick Edensor offered his assistance. Any further volunteers are to contact Keith Jones or Ailsa Neely.

No further issues were raised.

COMMITTEE OFFICIALS FOR 2021
 
Committee Officials

President Margaret Gordon

Vice Presidents R Cliffe, J Cordwell, G Elliott, M Lawton, H Reynolds

Chairman Keith Jones

Vice Chairman Ian Cowan

Treasurer Phil Rosenbloom

General Secretary Ailsa Neely

Membership Secretary Pete James

Magazine Editor  Rocky Pearson

Club Clothing Officer Phil Hitchmough

IT Officer Gareth Lewis

Social Media Secretary David Fellows

Press Officer Stuart Jameson

Social Secretary Mike Pridmore-Wood

Welfare Officer Ailsa Neely

Racing Coordinator David Fellows

Development Committee Chairman. Keith Jones

TG Circuit Manager Robin Fox

Touring/Club Runs Coordinator Cliff Dobson

Management Committee  Ian Cowan, Russ Perry, Margaret Gordon,

Gordon McKean, Colin Eagle.

Non-Committee Officials

Time Trials Secretary David Fellows (interim)

Track Secretary Robin Fox

Cyclo-Cross Organiser Keith Jones

Club Runs Leaders A runs – Mike Pridmore-Wood

B runs - John Wright

C runs - Gordon McKean

D runs – Cliff Dobson

E runs – John Persaud

F runs – Alan Thomson

Mountain Bike Secretary  Keith Jones

Youth Race Organiser Phil Hitchmough

Semaine Federale Organiser Dick Law

Reliability Trial Organiser  not filled

Dinner Organiser  not filled

Date Protection Compliance Manager Ailsa Neely

Magazine Distributor not filled

Bike Maintenance Officer  Dean Tranter

Equipment Officers Rocky Pearson, David Fellows

Building Fund Trustees Dick Law, Phil Rosenbloom

Auditors  Gordon Tunnicliffe, Colin Eagle

Old Sols Secretary Phil Rosenbloom

Club Coaches Mike Brownsword, Mark Tandy, Matt Rogers, Stuart 

Jameson, Gary Rowing-Parker, Esther Barnes, 

Lawrence Breakwell, Ian Alexander, Paul Mann,

Keith Jones, Matt Rootkin-Gray, Robin Fox, Richard Lodge

Trophy Coordinator Ian Cowan

BC Delegates Richard Lodge, Robin Fox

Welcome to another year of cycle sport with the Midlands premier cycling club. Let’s all hope for a disruption free year for everyone.

Subscriptions for 2022 – from Phil Rosenbloom

Club membership subscriptions will remain unchanged for 2022. If you pay by direct debit your subs will automatically be paid via your existing mandate. No need to fill in a new Direct Debit form. 

If you want to set up a Direct Debit for the first time, please fill in the direct debit form, and the membership application form and send both to Pete James. These must be received by him before 5th January 2022. The forms are available to download via the website.

Direct Debits will be collected on or shortly after the 7th February 2022

Membership Payment options.

· Existing Direct Debit - there is no need to send in an application form.

· BACS - there is no need to send in an application form but please let Pete know how much you are paying.

· Cheque - please send your cheque and a completed application form to Pete.

If you have any membership queries please contact Pete James at cpjames49@gmail.com

For direct debit queries contact me via e mail to phil.rosenbloom@blueyonder.co.uk

Annual General Meeting – from Ailsa Neely

The Club AGM will be held at 7.30pm on 26th January 2022. We had hoped this would be possible in person at The Red Lion, Knowle, but unfortunately, due to rapidly rising Covid cases, the Committee has decided it’s safest to resort to a virtual AGM via Zoom again this year. Details will be sent out by email bulletin in due course. 

Several committee officials and management committee members are standing down, some after many years’ service. The club relies on its committee to support our very large membership with coaching, racing, club runs and a lot of stuff that goes on behind the scenes. If we are to continue to thrive, we will need to bring new faces to the committee table in 2022. So if you would like to join in the management of the club – there’s no better time than NOW. Details of committee vacancies along with role descriptions to follow, but feel free to contact me if you can’t wait!

Please can any proposals for the AGM be submitted in writing to secretary@solihullcc.org.uk

Annual Awards Presentation – from Mike Wood

Due to Covid concerns we have decided to postpone the 2021 awards presentation for a short time, but are looking at Saturday 5 March at Robin Hood Golf Club. 2020 awards winners will need to return their trophies (cleaned and polished please) ready for engraving with the 2021. Details of drop off locations and deadlines to follow.

New Year club kit offer from Stolen Goat – from Keith Jones

Our recently added premium kit provider Stolen Goat will donate 10% of all online SCC kit sales in January to our adopted charity Solihull Wheels for All. So, if you were intending to treat yourself to some new kit this year, why not do it this month?

https://stolengoat.com/2022/01/cycling-projects-interview-with-ceo-ian-tierney/

Club Runs – from Cliff Dobson

The January and February runs lists are available on this website at https://solihullcc.org.uk/club-runs

A couple of conduct issues need sharpening up please….. 

1) Keep at least one hand on the handlebars while riding in a group. Hands free riding is reserved for victory celebrations in races. It is not safe or necessary on a club run. Same applies to removing or adding a rain jacket or other clothing. 

2) Overtake on the right. Do not “undertake” on the left unless unavoidable to avoid an incident. If you can see a legitimate need to undertake, make sure the person knows you are doing this with a clear call of “on your left”. 

See the full picture at https://solihullcc.org.uk/rules-%26-safety-guidance

Keeping you in the picture

Covid has created many adverse issues, but also has provided a few opportunities. One is a general move to electronic communications rather than paper and postage. This emailed newsletter is the obvious example, but increasingly we rely on the club website and other social media options to spread the word. If you know of clubmates who might be missing out because we don’t have an email address for them, please ask them to come on board by letting Pete James know their email address at membership@solihullcc.org.uk Likewise if/when you change your email address please let Pete know so he can edit the membership database

Dates for your Diary – Planned but not promised

Wednesday 26 January – AGM by ZOOM. Agenda and supporting papers to be issued soon by email. 

Saturday 5 March – Annual Awards Presentation. – Details to follow 

Watch out for further news about the AGM and 2021 Awards Presentation as a mid-month bulletin. Next Committee Meeting 9 February so expect your February News soon after.

e&oe

newsletter@solihullcc.org.uk

Christmas is coming……

Winter arrived a bit early with some unexpected snow and high winds. The cyclo-cross riders are a hardy bunch, and shrug off bad weather. The rest of us can enjoy the start of the Christmas celebrations. This kicked off with the Mince Pie Run on Sunday 5th. The event was well supported by home baked and other donations, and despite the rising anxieties around Covid, and a cold wind on the day, was well attended by club members.

We raised nearly £600 for the club’s adopted charity, Solihull Wheels for All. This is enough to run their programme for several weeks and keep their bikes in good running order. Our thanks to the helpers from Solihull Wheels for All, and club members who set up, served and cleared down with amazing efficiency, and not forgetting our chief fire master for the warming blaze.

Subscriptions for 2022 – from Phil Rosenbloom

Club membership subscriptions will remain unchanged for 2022. If you pay by direct debit your subs will automatically be paid via your existing mandate. No need to fill in a new Direct Debit form. 

If you want to set up a Direct Debit for the first time, please fill in the direct debit form, and the membership application form and send both to Pete James. These must be received by him before 5th January 2022. The forms are available to download via the website.

Direct Debits will be collected on or shortly after the 7th February 2022

Membership Payment options.

· Existing Direct Debit - there is no need to send in an application form.

· BACS - there is no need to send in an application form but please let Pete know how much you are paying.

· Cheque - please send your cheque and a completed application form to Pete.

If you have any membership queries please contact Pete James at cpjames49@gmail.com

For direct debit queries contact me via e mail tophil.rosenbloom@blueyonder.co.uk

Club Runs – from Cliff Dobson

The winter programme is all sorted, and December / January loaded onto the website. 

One significant change is the suspension of the Sunday F run. Numbers have dwindled post Covid so after introducing many riders to the sport over two decades, Alan Thomson is retiring – although not completely. We really appreciate all Alan has done and thank him for his encouragement and dedication.

Recently your committee discussed the sensitive issue of hygiene on club rides – specifically spitting and “farmer’s nose blowing” while riding in close formation. Our Covid protocol mentioned this, but we now wish to make this a permanent part of club runs etiquette. If you forget your hankie on a club ride and need to rid yourself of snot, please drop off the back of the bunch to do so. Easy for me – I’m usually off the back on each and every hill!

Dates for your diary – Planned, but not promised

Wed 26 Jan 2022 – AGM at Red Lion (TBC), Knowle

Feb 2022 – Date to be finalised – Annual awards presentation 

Wishing everyone a peaceful Christmas and a happy New Year. 

Expect January News to hit your inbox around Saturday 8th.   Contributions by email to newsletter@solihullcc.org.ukby close of play Friday 7/1/22

e&oe